Plan a Meeting
The Dayton/Montgomery County Convention & Visitors Bureau is a one-stop resource center for meeting planners. Our professional sales staff can help you find the perfect spot for your event.
We can provide detailed information about local suppliers, attractions, meeting venues, restaurants and hotels. And we can create an event proposal package tailored to your needs, arrange site inspections and escort you on a familiarization tour of the Dayton/Montgomery County area.
For a quick and easy bid proposal, simply fill out the information on the Request For Proposal form.
If you require assistance for a workshop, seminar, office or special event that does not require hotel/motel sleeping rooms, or that requires fewer than 25 peak night sleeping rooms please contact the Dayton/Montgomery County Convention & Visitors Bureau's Convention Services Department at dmichael@daytoncvb.net or call Donna Michael at 937-226-8236.
At Your Service
In the Birthplace of Aviation
The Dayton/Montgomery County Convention & Visitors Bureau provides a variety of practical, useful and innovative services to groups holding their convention, meeting, trade show, reunion or gathering in the Dayton/Montgomery County area. Our Convention Services Department assists with your pre-event planning and on-site implementation to better facilitate an efficiently run and memorable event. So, before you begin your planning, "Think Dayton" by contacting the Dayton/Montgomery County Convention and Visitors Bureau. Your Convention Services Manager stands ready to discuss how they can complement your planning efforts, aid in event logistics and generate excitement for your special events.
Services Offered
Many of the following services are provided complimentary to groups utilizing 25 or more peak night sleeping rooms. Some restrictions may apply. Contact your Convention Services Manager to determine your service needs.
Dayton Ambassadors
A team of qualified, knowledgeable individuals are provided to assist with registration, typing, hostessing and a multitude of other event-related projects. Dayton Ambassadors are courteous and professional offering all groups a direct connection to pertinent area information while providing invaluable on-site assistance.
Dayton Information Station
This tabletop booth comes complete with attraction brochures, current event happenings, locator maps, shopping information and a friendly Dayton Ambassador. The Dayton Information Station has become a meeting planner's favorite and can be customized to contain materials specific to your needs.
Restaurant Reservation Booth
Menus are on display from the area's top dining establishments and family favorite restaurants allowing delegates the opportunity to preview restaurants of interest. A knowledgeable Dayton Ambassador staffs this booth to assist in restaurant selections, providing directions and phoning ahead to reserve your table.
Dignitary Liaison
The Dayton/Montgomery County Convention & Visitors Bureau is your direct link to City, County and State elected officials. To add excitement to your opening ceremony, ask your Convention Services Manager to prepare a proclamation from the Mayor, County Commission President or Governor. Welcome letters and words of invitation can also be arranged to enhance registration materials, welcome packets or programs.
Media Resources
If you wish to generate pre-event or day-of-event publicity, tap into a few of our media resources. Complete Media Resources Guides are available to review the basics of writing press releases and public service announcements. Fully printed media mailing labels for the region's print, TV and radio stations are provided to make forwarding press releases and PSAs more convenient.
Spouse/Children Activities
Your Convention Services Manager is available to assist with planning your spouse and children's activities. Special tours, shows or outings can be suggested that will educate and entertain family members traveling with event attendees.
Speakers/Entertainment
The Convention Services Department maintains extensive files on local, state and national speakers and entertainers. Recommendations can be made and/or information forwarded to assist in selecting the speakers/entertainers best suited to your event agenda.
Promotional Materials
In an attempt to aid your promotion efforts, a variety of collateral materials are available prior to and during your event. Exciting videotapes, photos, slides, maps, visitor guides and brochures highlighting the area's accommodations, restaurants, shopping, museums and attractions are available for distribution upon request.
Party/Planning Outings
Many unique opportunities exist in Dayton/Montgomery County for creating a memorable opening ceremony, awards banquet, vendor function, president's gala, golf outing or networking reception. For these and other special activities, contact your Convention Services Manager for suggestions on exciting venues, theme ideas and service providers.
Shop-A-Rounds
The Convention Services Department is happy to arrange truly unique shopping experiences. These can include fashion shows, private showings, fashion consultants, special sales and refreshments. Shopping experiences can include the most popular department stores and unusual specialty shops as well as outlet malls. These outings are planned to accommodate your group's schedule and preferences.
Dine-A-Rounds
If your delegates like to eat, why not plan a Dine-Around with your Convention Services Manager? This progressive-style lunch or dinner will be customized to satisfy the interests, tastes and budget of your group. Popular choices have included highlighting restaurants that are ethnically diverse, architecturally interesting or historically significant.
Computerized Housing
For complex housing needs, The Dayton/Montgomery County Convention & Visitors Bureau provides computerized housing services. This service is particularly helpful when multiple hotels are required or when detailed room inventory must be maintained.
Buck-A-Badge
This $1.00 service is worth its weight in gold! Just provide a list of registrants, your logo and any information you want printed to receive your professionally designed, easy to read, laser produced name badges. Additionally, your Convention Services Manager will deliver your name badges to the location of choice, presorted to your specifications. If needed, a Dayton Ambassador and necessary equipment can be scheduled to complete on-site badges.
Welcome Packets
In an attempt to inform your delegates of their upcoming agendas, optional activities and relevant event information, specialty welcome packets can be prepared. Dayton/Montgomery County brochures, maps and collateral materials can be included to enhance your packets.
Custom Services
While great lengths are taken to offer services which are universally helpful, every meeting planner desires support that is specific to their event. The Dayton/Montgomery County Convention & Visitors Bureau is ready to put "First Things First"---you and your needs! Your Convention Services Manager is eager to discuss any additional event-specific services that will help during your planning efforts!
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